Please change it as you need. See sample below: As part of the University of Iowa's effort to reduce phishing and other email scams, these external email messages will now receive an [External] tag in the message subject. We started going down the preprend warning banner path, but most users found it pretty annoying for two reasons.1. Note: In the code, “ @addin99.com ” is the internal email domain you will send emails to. What happens though is that when we reply to the email the banner from the original email stating that it is external is still visible. This short guide shows you how to create a mail flow rule that marks any inbound external emails with an "External Email" warning for end users. Internal Message Subject Example: "Meeting today at 3:00pm" External Message Subject Example: External Email Warning Hi, I've just added an external email warning to all emails not coming from within our organization and I'd really like to be able to change the color on that. All email originating from outside the university, except for approved services, will be tagged with this [EXTERNAL] message. The Outlook email list preview shows the warning message for each external email rather than the first line of the message like they're used to. How to configure warning messages for Office 365 emails from external senders As a security precaution, it’s a good idea to remind your staff not to open attachments from unknown senders. If you can’t tell if an email is legitimate or not, please [INSERT COMPANY PROTOCOL]. A back and forth email conversation would have the warning prepended multiple times. Most email scams begin with messages from an external email system. For my case, I can stop the warning-text from adding-up if its already in subject. Be especially cautious when opening attachments or clicking links if you receive an email containing a warning banner indicating that it originated from an external source. This warning that we receive for external emails send to us is to try and prevent phishing emails being successful. Many safe and legitimate email messages come from external email systems and the [EXTERNAL] tag does not mean the message is a scam or malicious, only that recipients should take caution and read carefully. But what I want and try to do is removing it from subject when user would reply to the email - in that way the external recipient(s) would see the email with original subject text. 2. One easy way to implement this in Office 365 is by … Watch for email senders that use suspicious or misleading domain names. Re: Displaying a warning message when sending emails to external recipients with attachements @Gurdev Singh - This is now supported in AIP preview client v 1.48.1.0, config details are Implement pop-up messages in Outlook for email or attachments with AIP label . Red ‘External Email’ Header Update: What You Need to Know Now more than ever, it’s increasingly difficult to spot fake or misspelled email addresses created to trick people into thinking they’re receiving messages from familiar companies, partners and vendors. 4 Steps total Step 1: Browse to "Exchange admin center" and create a new rule called "External Mail Warning" in the "Mail Flow" menu From now on, when clicking Send button to send emails to external email domain (not the internal email domain you specified in the VBA code), a warning … Back and forth email conversation would have the warning prepended multiple times addin99.com ” is the internal email you. Not, please [ INSERT COMPANY PROTOCOL ] warning banner path, but Most users it. Email is legitimate or not, please [ INSERT COMPANY PROTOCOL ] INSERT COMPANY PROTOCOL ] will. 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